Location: Meopham, England, United Kingdom (On-site)
Ref: TA120724
Salary: (DOE) Depending on Experience
BBL is a well-established Chartered Building Company based in Meopham, with a range of ongoing projects across England. BBL has built a strong reputation backed by a large portfolio of successful projects.
Role Description
Our Team Administrator is a core role in the delivery of our projects and keeping our teams running smoothly and efficiently. From our offices in Meopham, you will liaise with site and office team members, as well as external subcontractors and suppliers to ensure that information is shared accurately and quickly.
A core part of this role is document control, ensuring that everything related to a project is carefully filed and distributed to the right people and the right time. You will field calls from Project and Site Managers requesting materials and other procurement, sourcing the best value quotes and presenting the information quickly and accurately to Project Managers.
Working closely with our Finance Manager and Digital Marketing Executive, you will contribute to the office functions that enable BBL to grow and develop, taking care of the people, vehicles, and sites that we are involved with.
You will be a proactive, forward thinking administrator with excellent attention to detail and prioritisation skills, not phased by a fast paced working environment where plans can change and shift at short notice. You will enjoy being part of a team that need to work together effectively to complete their individual tasks contributing to shared achievements.
*This role is now filled.
Essential Skills
Excellent organisational and time management skills
- Proficiency in Microsoft Office Suite
- Strong attention to detail and accuracy
- Ability to prioritise and multitask
- Excellent written and verbal communication skills
- Previous administrative experience
- Knowledge of the construction industry is beneficial
- Taking notes from staff in field, sending emails on their behalf and making notes
- Collating documents for the Health and Safety file for each project
- Assisting with procurement, placing orders and arranging deliveries,
- Building relationships with suppliers such as skip companies/ Screwfix etc
- Booking appointments with clients, sending calendar invites and maintaining calendars detailing which trades are where, skip collections, team meetings etc.
- Taking minutes in team meetings
- General admin as required to support the team.
Desired Skills
- Administrative Assistance
- Attention to Detail
- Communication
- Diary Management
- Office Software
- Purchase Orders
- Time Management
- Travel Arrangements